Photos and notes on the permit

Two cards on the permit page record what happens during the work: Photos (the template’s photo points, step by step) and Notes (free text, dictation available). Neither is part of the signed, frozen permit body, so the signature chain is untouched.

Before you start

• Permission: the issuer (ptw:issue), or the requester on their own permit (ptw:request).
• For photos: the template has a photo point (Permit settings → template → Photo points), or the policy requires a hand-back photo.

Uploading a photo

1. Open the permit — on a phone as well. The Photos card lists the photo points with their step (preparation, isolation, during the work, hand-back, close).
2. A point is open only in its own step. The “during the work” point, for example, can be filled on an active, suspended or day-closed permit; for the other points the card says it cannot be filled now.
3. Choose “Upload photo” — on a phone the camera opens. If you did not take the picture (for example you record for a contractor without an account), enter their name in Taken by: the photo then reads “Taken by … · recorded by …”.
4. Withdrawing: while the point’s step is open, the uploader or the issuer can withdraw the photo without a reason. A photo of a closed step can be withdrawn only by the issuer, with a reason. A withdrawn photo leaves a trace.

Required photo

If a photo point is required, the transition that closes its step stops without it: issue for a preparation photo, the on-site handover for an isolation photo, hand-back for a during-the-work or hand-back photo. The policy’s “Photo at hand-back” gate can require at least one hand-back photo independently.

Recording a note

1. On the Notes card write down what happened — or use the microphone button if dictation is on for your organisation.
2. If you record someone else’s words, enter their name in Whose words?.
3. Add note. A note cannot be edited: a correction is a new note.

When it cannot be written

Not in a draft (there the fields are freely editable), and not on a closed or cancelled permit.

On the PDF

Notes appear at the end of the PDF under “Notes during the work”. Photos are not printed, only their count; the pictures are on the permit page and in the Analytics → Photos viewer.